Purchase Invoice Matching

Allows to view invoices that are completed or required approval. Enables to process invoices and resolve errors.

Main tabs

Select one of the tabs to view invoices accordingly. Use filtering to narrow your search. You can filter by Invoice status, Supplier, Resolve Status and Error Status.

Purchase Invoices Require approval - list of invoices that need to be processed

After selecting an invoice you can choose one of the tabs below the grid:

• Items - inspect the items on selected invoice

• Errors/ Warnings - inspect errors or warnings on selected invoice.

• Invoice Headers - invoice header details.

• Processing - allows to process invoice:

  • Pay single selected invoice payment will be processed. The invoice needs to be cleared to process ( N in Process column ). If invoice payment was already processed Y will appear in Pay column, no further action is needed.

  • Pay all invoices - filter the invoices that appear on the grid using drop downs: Invoice status, Supplier, Resolve status, Error status. Click to process ALL invoices that are currently on the grid.

  • Request credit ( it will be indicated by C in Credit column o the grid ).

  • Received (it will be indicated by R in Credit column o the grid ).

  • Reset will reset the Credit column.

• Print selected invoice - prints selected single invoice.

Completed Invoices - list of all completed invoices. Select an invoice to inspect items, errors and warnings and headers in the tabs below the grid.

Matching Errors - list of invoices that need to be resolved in order to be processed. Only invoices with error status Open can be resolved. These will be indicated with Tick box. Use Issue Type to filter errors and/or warnings.

Errors status drop-down enables to select open or already resolved errors/ warnings. If Only errors or only warnings are selected on the Error Type further filtering with error summaries is available through an additional filtering on Error Summaries drop-down.

Resolving Errors

To resolve a single item select it by clicking on the check box under the Tick column. The list of resolve method will appear underneath the grid. Pick resolve by method, additional values may be required depending on resolve method.( e.g. if resolve by is 'change operative' then operative must be selected). Click 'Fix selected Errors' to process the request. Multiple Errors can be also resolved if several errors were selected. ONLY errors with the same summary can be processes at once.