Quick Purchase Order Stock Entries
Enter goods received on selected purchase order, generate and print Goods Received Note(GRN)
The quick purchase order stock entries page is used to quickly enter goods which have been received and create a GRN.
Searching for existing purchase orders
From the drop-down box select a purchase order for which goods received need to be entered.
Details of the selected purchase order will show.
Under the 'Details of Outstanding Purchase Order Items' heading the outstanding items on the selected purchase order are detailed in a grid.
Processing an item:
For each item on the Purchase Order that needs to be processed:
Enter quantity received in the 'In This Batch Column' for the item to be processed. Press enter or value will not be entered.
If the number of items received is higher than the remaining balance, the cell will turn yellow as a warning and the user should check that they entered the correct number. It is possible to receive more items than were outstanding.
Tick "Process" column for item to be processed.
If number of items received is equal to or higher than the remaining balance and you want to complete the item as well, tick "Complete" column for this item.
You must select a Book-To Location below the grid.
Completing an item:
For each item on the Purchase Order that needs to be completed:
Tick "Complete" column for an item for which no more items are outstanding. These are usually items which are being processed at the same time, but if not leave 'In This Batch' Column for this item empty. (NB. if "in This Batch" is left empty the "Process" column should not be ticked).
Tick "Complete" column for an item for which only part of the order has been received and the remaining balance will never be delivered (i.e. discontinued, cancelled?), enter number of items received in 'In This Batch' Column and make sure the "Process" column is also ticked.
Tick "Complete" column for an item for which outstanding items will never be delivered (i.e. discontinued, cancelled?), leave 'In This Batch' Column for this item empty.
You must select a Book-To Location below the grid.
Alerts:
Alerts will be given for the following scenarios while processing/completing an item:
When leaving 'In This Batch' Column zero and ticking "process" --> To complete an item without receiving the remaining balance untick "process" and tick "complete".
Cell colour 'In This Batch' column:
yellow: value higher than number of items ordered, check that this is correct and continue.
Creating a GRN
Press 'Create GRN' button
If values were not entered correctly or appropriate boxes not ticked an alert will pop up with the details of what is missing.
If an item that is being processed could also be completed at this time an alert will pop up to ask you whether you want to go back and select these items for completion or continue to create the GRN (items will be processed but not completed).
When GRN has been created you will be asked whether you would like to print the GRN or continue.
Now a new Purchase Order can be selected at the top of the page and a new GRN created.
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